Accountrak Payroll
School Payroll / Personnel System
Accountrak Payroll is designed to provide payroll processing and reporting for private schools and nonprofit organizations. The system accommodates a wide variety of withholding, bonus, and retirement choices. It also prints W-2 and 1099 forms at the end of the year.
Accountrak Payroll Setup Procedures
- Define Pay-Groups for each time employees are paid: Weekly, Bi-Weekly, Semi-Weekly,
- Semi-Monthly, Monthly, Etc.
- Define the Accounts that will be used for Pay, Tax, Benefit, and Deductions in the Finance System
- Define the Benefits and the appropriate accounts the employer will pay
- Define the Deductions and the appropriate accounts for employee withholding
- Enter employee data, such as name, address, and social security number
- Enter the pay (salary, hourly, daily, etc.), exemptions, deductions and benefits for each employee
- FICA, Federal, and State tax tables are provided with the software
- Additional personal notes may be entered for each employee (optional)
Accountrak Payroll Processing Procedures
for each Pay-Group
- Timecard data is entered for hourly employees
- No data entry is required for salaried employees
- No data entry is required for hourly employees who work the same number of hours each pay period
- Payroll Processing Procedures for each Pay-Group
- If supplemental pay is incorrect, payroll data is changed and the payroll is recalculated
- Payroll is calculated, and earnings, deductions, and benefits reports are reviewed
- If payroll is incorrect, payroll data ID changed and the payroll is recalculated
- If the payroll is correct, the paychecks are printed and distributed, or direct deposit can be completed
- Backup of the payroll data is completed
- Payroll data is posted into the monthly, quarterly, and yearly records for each employee
- Payroll expense and liability distributions are posted to the Accountrak fund accounting system
Accountrak Payroll is a system for accumulating and reporting detailed payroll and personnel information. Users are able to define additional information fields, which may be unique to their own situation. Payroll information is easily maintained for salaried, hourly, and contract employees who have differing payroll cycles. Payroll information can be created for state and local taxes.
Accountrak Payroll Reports
Reports may be printed after each pay cycle, month, quarter, and for the calendar and fiscal year. These reports provide the data required for the various forms that need to be completed. W-2s and 1099’s are printed at the end of the calendar year.
Personnel
Employee List, Directory, Personal Time, Pay Distribution, and Taxes
Each Pay Cycle
Current Earnings, Gross and Taxable Pay, Detailed Deductions, Pay Summary, Retirements Wages, Finance Distribution, Paycheck Register, Calculation Log
Each Month, Quarter, Calendar, Fiscal Year
Federal 941 State Withholdings, State Unemployment, CA-DF-6 Reports
Calendar Year
W-2 Worksheets, W-2 Review, Paper or Magnetic W-2 forms, Contract 1099’s State Withholdings, Unemployment, Retirements Summary